South Haven Memorial Library                                                  July 14, 2009

Minutes of the Meeting of the Board of Trustees

Members:

Ron MacLuckie – President                                               Gail Ohnsman  

                                                                                                  Jean Stein         

Ann Habicht – Secretary                                                    Elaine Stephens

Ken Beehler – Treasurer

Also Present: Deborah Jones – Library Director

                         Elaine Fluck

Called to order: 7:00 p.m.   The president welcomed Gail Ohnsman, Township representative, to the Board.

Motion by Stein, supported by Beehler to enter the adjusted budget figures for the FY 2008-2009 into the record.  Approved.

Approval of Minutes for June 9, 2009:  Motion by Beehler, supported by Habicht to approve the minutes as amended.

Approval of the Agenda for July 14, 2009. Motion by Stephens, supported by Stein to approve the agenda as amended.  Approved.

Public Comment: None

Correspondence:

              A letter from Brian Dissette, City Manager, was distributed and discussed.  In the future, the Director’s report will be sent to the city council. The Board discussed holding an orientation session for new and returning Board members.  City staff will be contacted for assistance.

              A letter from George Miller, summarizing his remarks at the June meeting, was distributed.

 Treasurer’s Report:  The Treasurer’s report was presented and discussed. 

Vendor Bills: Motion by Stein, supported by Habicht to approve the vendor bills in the amount of

              $29,119.89.  Approved.

Director’s Report: The distributed report was discussed. The library will be closed Aug 10-11 for computer maintenance.   

Friends of the Library:  The Friends have donated $1205.00 to Summer Reading Programs.

Unfinished Business:

Officer Nominations: President – Elaine Stephens

                                          Vice-President – Ron MacLuckie

                                          Secretary – Ann Habicht

                                          Treasurer – Ken Beehler

Motion by Habicht, supported by Ohnsman to close the nominations.  Approved. 

Election of officers:  Motion by Stein, supported by Ohnsman that a ballot be cast for a unanimous vote for the nominations as presented.  Approved.

2009-2010 FY Operating budget: The budget was reviewed and will be monitored as the year proceeds.

New Business:

Community Room policy: The most recent draft was distributed for review.

Library copier: Motion by Habicht, supported by Stephens to authorize the Director to make the determination on arranging a 48 month lease for a copy machine.

By-law amendment: An amendment for Article IX Amendment of Bylaws was presented for discussion. A vote will be taken at the August meeting.

Unique Management: Information will be reviewed for the next meeting.

The meeting adjourned at  9:00 p.m. The next meeting is August 11, 2009.

Respectfully submitted,

Ann Habicht