South Haven Memorial Library                                                  June 9, 2009

Minutes of the Meeting of the Board of Trustees

Members:

Ron MacLuckie – President                                               Jean Stein (absent)

Carole Hodgman – Vice-President                                   Elaine Stephens            

Ann Habicht – Secretary                                                    Judy Sweet

Ken Beehler – Treasurer

Also Present: Deborah Jones – Library Director

                         Julia Ludwig, Gail Ohnsman, George Miller

Called to order: 7:00 p.m.   The president thanked Judy Sweet and Carole Hodgman, retiring board members, for their service.

Approval of Minutes for May 12, 2009:  Motion by Sweet, approved by Habicht to suspend the vote (from the May meeting) on amending the bylaws article 6 section 6.  Approved.

Motion by Beehler, supported by Stephens to approve the minutes as amended.  Approved.

Approval of the Agenda for June 9, 2009. Motion by Stephens, supported by Hodgman to approve the agenda as presented.  Approved.

Public Comment: None

Correspondence:

              Notice of a contribution from employees of Albemarle ($500.)

              City of South Haven reports a change of employer contribution to MERS.

              A letter was received from Officer Poole, Community Service Officer of the South Haven Police

                            Department, thanking Gail Patterson for the library’s participation in the recent Park Celebration

                            at Elkenberg Park. 

              Notice of a donation ($1000.00) from Walmart which will be used for the Summer Reading program.

 Treasurer’s Report:  The Treasurer’s report was presented and discussed. 

Vendor Bills: Motion by Stephens, supported by Hodgmen to approve the vendor bills in the amount of

              $25,313.78.  Approved.

Director’s Report: The distributed report was discussed.  

Friends of the Library:  The minutes of the recent Friends meeting were distributed.  The volunteers have a Secretary and Treasurer at this time.   

Unfinished Business:

Motion by Stephens, supported by Sweet to accept the recommended change in the Bylaws, Article VI Section 6 (Public Comments).  Approved.

New Business:

Community Room policy:The Policy regarding the Library meeting room was discussed. 

Motion by Stephens, supported by Habicht to approve the changes to the fiscal 2008-2009 operating budget as proposed by the budget committee. Approved.

              Move $1575.00 from 971.2 (Capital Outlay-Other) to 741 (Subscriptions) and change the total operating budget total for 741 to $8075.00

              Move $730.00.00 from 971.2 (Capital Outlay-Other) to 742 (AV-Non Print) and change the total operating budget total for 742 to $8230.00

              Move $235.00.00 from 971.2 (Capital Outlay-Other) to 801.4 (Auditor) and change the total operating budget total for 801.4 to $5735.00

              Move $1575.00 from 971.2 (Capital Outlay-Other) to 930 (Building Maintenance) and change the total operating budget total for 930 to $13500.00

              Change the yearly operating budget for 971.2 (Capital Outlay-Other) to $110.00

              Move $2205 from 910 (Insurance) and $95.00 from 802 (Professional Development) to 921 (El-Water-Sewer) and change the total operating budget total for 921 to $16300.00

              Change the yearly operating budget for 910 (Insurance) to $2095

              Change the yearly operating budget for 802 (Professional Development) to $385.00

Budget proposal: Motion by Sweet, supported by Hodgman to accept the budget recommended by the director for the 2009-2010 fiscal year. Approved.

Nominations for Board officers: Nominated for President – Elaine Stephens

                                                                                    Vice-President – Ron MacLuckie

                                                                                    Secretary – Ann Habicht

                                                                                    Treasurer – Ken Beehler

The meeting adjourned at  8:51 p.m. The next meeting is July 14, 2009.

Respectfully submitted,

Ann Habicht