South Haven Memorial Library                                                  April 14, 2009

Minutes of the Meeting of the Board of Trustees

Members:

Ron MacLuckie – President                                               Jean Stein

Carole Hodgman – Vice-President                                   Elaine Stephens            

Ann Habicht – Secretary                                                    Judy Sweet

Ken Beehler – Treasurer

Also Present: Deborah Jones – Library Director

                         Elaine Fluck

Called to order: 7:00 p.m.   

Approval of Minutes for March 10, 2009:  Motion by Stein, supported by Stephens to approve the     minutes as presented.  Approved.

 Approval of Minutes for April 8, 2009 special meeting:  Motion by Stephens, supported by Beehler to approve the minutes as presented.  Approved.

Approval of the Agenda for April 14, 2009.  “Personnel issues regarding staffing” was removed from the New Business section of the agenda.  Motion by Stephens, supported by Hodgman to approve the agenda as amended.  Approved.

Public Comment: John Canonie commended the library staff and offered suggestions on the future of the library.

Correspondence:  A copy of the communication from Tom Erdmann to Senator Jelinek and Representative Schuitmaker was circulated.  Elaine Fluck thanked the Board for the opportunity to attend the recent Mel training.

Treasurer’s Report:  The Treasurer’s report was presented and discussed. 

Vendor Bills: Motion by Stein, supported by Sweet to approve the vendor bills in the amount of

              $25,841.27.  Approved.

Director’s Report: The report was discussed.  

Friends of the Library:  The book sale is April 16-18.  Volunteers have been recruited to work.  April 22 is the next meeting for interested members.

Unfinished Business:

              Budget committee: The committee continues to meet regularly.

New Business:

              MLA recommendations: Motion by Stephens, supported by Hodgman to compose and send a letter from the Board to Senator Jelinek expressing our disappointment in the funding cuts for state aid to libraries.  Approved. 

              Proposed performance review policy: A copy of the proposed policy change was distributed for review. 

              Proposed public comments policy: A recommended addition to Article VI, section 6:  Individuals or groups requesting to give public comments will be asked to state their names and addresses to be recorded in the board minutes.  The term “spokesman” will be changed to “spokesperson” in that article.  Changes to the policy will be voted on at the May meeting.

Closed Session: Motion by Stephens that the public session be closed.  Support by Hodgman.  Approved.

The performance review for the Director was distributed and discussed.

Motion by Hodgman, supported by Stephens to return to the open session of the meeting. Approved.

The meeting adjourned at 8:37 p.m. The next meeting is May 12, 2009.

Respectfully submitted,

Ann Habicht